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Privacy Policy

Novadip Biosciences’ Website Privacy Policy

We make it a matter of pride to respect the privacy of our data subjects and to treat their personal data in the strictest confidentiality and in accordance with the legislation in force.

The privacy policy is intended to inform you, in a transparent manner, about the data we collect, the purpose for collecting it, the way we use it and the rights you have regarding the processing of such data.

On this page, we provide you with a simplified version of our privacy policy in the form of questions and answers.

We draw your attention to the need to read this privacy policy carefully. If you have any other questions, do not hesitate to contact us at the following address: dpo@novadip.com.

Last updated: 09 January 2026

  1. WHO IS RESPONSIBLE FOR PROCESSING YOUR DATA?

NOVADIP Biosciences S.A. is the controller of your personal data.

Here is our complete contact information:

NOVADIP Biosciences S.A.
Watson & Crick Hill | Rue Granbonpré, 11,
B-1435 Mont-Saint-Guibert Belgium
Belgian business registry (BCE) number: 0535.575.602
dpo@novadip.com

We have appointed as a single point of contact within our company a data protection officer (more commonly known as “DPO”) whose contact details are:

ADASTONE Law SRL
Chaussée de la Hulpe, 166
B – 1170 Brussels
Belgium
Belgian business registry (BCE) number: BE0761.830.278
privacy.novadip@adastone.law

  1. WHAT DATA DO WE COLLECT?

We collect your data, whether personal or non‑personal, for several purposes outlined in the next section (see point 3).

The data we collect includes:

  • your identifying information (surname, first name, marital status and e-mail address);
  • professional information (such as your title, employer, and medical specialty if you are a Healthcare Professional);
  • sensitive health data (only where strictly necessary for scientific research or clinical trial management, and always subject to specific safeguards);
  • our communications (by email or other);
  • the type of domain with which you connect to the Internet;
  • the IP address assigned to you;
  • the date and time of your access to our website;
  • location data or other data relating to the communication;
  • the pages you viewed on our website;
  • the type of browser, platform and/or operating system you are using;
  • the search engine and the keywords used to find the website;
  • your browsing preferences;
  • any other data that you would communicate to us.
  1. WHY DO WE COLLECT YOUR DATA?

We collect your data primarily for scientific research, to enhance our services, and more broadly, to facilitate smooth communication. In addition, your data help us improve and streamline your browsing experience on our website The legal bases for processing your data includes:

  • Your explicit consent (e.g., for newsletters or specific research participation);
  • The performance of a contract to which you are a party;
  • Compliance with legal or regulatory obligations (e.g., safety reporting);
  • Our legitimate interests (e.g., improving our website and business operations).

We do not use your personal data for automated decision-making or profiling.

  1. HOW DO WE COLLECT YOUR DATA?

Most of your data is communicated to us by your active intervention. Other data, such as the date and time of your access to our website, the pages you have viewed, or your location data, are collected automatically through servers consulted and “cookies” placed on our website. For more information on what a cookie is, how it is used and the exact data it collects, visit our page concerning our cookie policy.

We may also collect data about you through other companies or public sources (such as professional registries of clinical trial databases) in which case we will inform you.

  1. ARE YOUR DATA PROTECTED?

We maintain a strict privacy policy and take all appropriate measures to ensure that our servers prevent, to the extent possible, any unauthorized leak, destruction, loss, disclosure, use, access or modification of your data. When processing sensitive health data, we implement enhanced security measures, including pseudonymization and strict access controls.

  1. HOW LONG DO WE STORE YOUR DATA?

We keep your data for the time necessary to accomplish the objectives pursued (see point 3). This duration is determined by our legal obligations or the duration of our professional relationship with you. Once this goal is achieved, we delete them.

  1. WHAT ARE YOUR RIGHTS AND HOW CAN THEY BE EXERCISED?

You may, at any time, request to verify, access, rectify, delete, transfer and object to the use of your data, as well as request the limitation of such use of your data. To do so, simply send us an email at the following address: dpo@novadip.com. You also have the right to withdraw your consent at any time where processing is based on consent. We will then make every effort to take the necessary action as soon as possible.

  1. WHO HAS ACCESS TO YOUR DATA AND TO WHOM ARE THEY COMMUNICATED?

Our selected employees and subcontractors have access to your data only to the extent necessary and/or for fulfilling the objectives pursued (see point 3). Each of them is subject to a strict obligation of confidentiality.  We may also share your data with regulatory authorities to comply with our legal obligations. 

  1. DO WE TRANSFER YOUR DATA ABROAD?

We only transfer your data to a non-EU country if it provides a level of protection equivalent to what you can find in your country of residence.  For transfers to countries without an “adequacy decision” from the European Commission, we implement appropriate safeguards such as Standard Contractual Clauses (SCCs) to ensure your data remains protected.

  1. HOW TO RECEIVE OUR COMMUNICATIONS?

With your consent or based on our legitimate interest based in particular on our relationship, we will use your email address to keep you informed. You can unsubscribe and withdraw your consent to these communications at any time by sending an email to the following address: dpo@novadip.com.

  1. WHAT IS OUR POLICY ON DATA CONCERNING MINORS?

Our website is not targeted at children under the age of 18. If you learn that your minor child has provided us with their personal data without your consent, contact us at the following address: dpo@novadip.com.

  1. WHAT HAPPENS IN THE EVENT OF A CHANGE TO THE PRIVACY POLICY?

If we had to make any changes to this privacy policy, you would be notified through our website with an updated “Last Updated” date.

  1. WHAT TO DO IN THE EVENT OF A DISPUTE?

Lengthy trials do not benefit anyone. In the event of a dispute between us, we commit to give priority to dialogue and openness in search of an amicable solution. You also have the right to lodge a complaint with a supervisory authority, such as the Belgian Data Protection Authority (Autorité de protection des données / Gegevensbeschermingsautoriteit).